Applies To: All Learnova services, including VR workshops, interactive experiences, FEETVR programs, VR Lab setups, VRX Points, franchise partners, corporate events, school & college engagements.

Learnova (a brand of Uvisoft Technology Private Limited) is committed to ensuring the health, safety, and well-being of all participants, students, professionals, institutions, franchise partners, employees, and visitors involved in our services.

This policy outlines the safety standards, responsibilities, and procedures that govern VR and AR experiences delivered by Learnova.

1. General Safety Principles

1. Learnova prioritizes the physical and mental well-being of all users during VR and AR activities.

2. VR hardware must be used responsibly, with attention to user comfort, space limitations, and participant health conditions.

3. Facilitators, trainers, and partner institutions must follow these safety guidelines before and during all VR activities.

2. User Eligibility & Parental Consent

1. Participants under 18 years of age must submit a parental/guardian consent form before engaging in VR sessions, unless waived by the assigned institution.

2. Schools, colleges, and organizations are responsible for obtaining necessary permissions and waivers from parents or authorized guardians.

3. Pre-Session Safety Screening

Before any VR experience, participants should be screened for:

• Motion sickness or discomfort in digital environments

• History of epilepsy, seizures, vertigo, fainting, or neurological conditions

• Visual or motor impairments that may affect VR participation

• Heart conditions or any physical limitations that could worsen during immersive experiences

Participants with pre-existing conditions must consult a healthcare professional before using VR equipment.

4. VR Equipment Safety Requirements

1. All VR headsets, controllers, and accessories must be cleaned and sanitized before and after use.

2. Participants must wear VR headsets only when instructed and under supervision.

3. Cables, wires, and hard surfaces should be secured to prevent tripping or impact injuries.

4. Equipment must be checked regularly for:

   • Structural damage

   • Loose parts or malfunctions

   • Hygiene readiness

5. Physical Environment & Space Guidelines

Learnova emphasizes safe physical environments for VR usage:

• Ensure adequate open space around the participant (recommended 2m × 2m free area)

• Remove sharp edges, furniture, or obstacles from the VR activity zone

• Provide stable flooring without slips or uneven surfaces

• Provide proper lighting that doesn’t interfere with VR device tracking

6. Session Supervision

1. Every VR session must be supervised by a trained Learnova facilitator or designated representative from the institution.

2. Supervisors must observe participant reactions and stop the session if discomfort is noticed.

3. Participants should be advised to take breaks if needed and avoid prolonged continuous usage.

7. Health Precautions & Motion Sickness

1. Some users may experience:

   • Dizziness

   • Disorientation

   • Nausea

   • Eye strain or headaches
     VR experiences should not exceed recommended durations without breaks.

2. Participants should be advised to:

   • Sit if they feel unsteady

   • Remove the VR headset immediately if discomfort occurs

   • Take rest before re-engaging in VR

8. Hygiene & Sanitization Standards

1. VR equipment must be sanitized between every use.

2. Disposable face covers, wipes, or personal hygiene accessories should be used wherever possible.

3. Facilitators must ensure clean handling and proper storage of equipment.

9. Emergency Procedures

1. In case of any medical emergency, the session must stop immediately.

2. First aid should be administered, and emergency services contacted as required.

3. Training locations (schools, colleges, public venues) must have a clear emergency exit plan and contact list.

10. Franchise Location Safety Compliance

Franchise partners and external VRX Point operators must:

• Maintain the same safety and hygiene standards as Learnova

• Train all staff in equipment handling, participant care, and emergency response

• Provide clearly marked safety zones and participation guidelines

• Ensure adequate supervision during all VR experiences

11. Reporting Incidents

All health and safety incidents must be reported promptly to Learnova management via:
📧 Email: ask@learnova.in
📞 Phone: +91 83000 87771

Records of incidents will be reviewed for corrective action and improvement of safety protocols.

12. Training & Facilitator Responsibilities

1. All Learnova facilitators and franchise staff must undergo safety training before conducting VR activities.

2. Facilitators must explain equipment use, safety protocols, emergency exits, and comfort breaks to participants.

13. Disclaimer

Learnova does not guarantee absence of all adverse reactions. By participating in any VR session, you acknowledge that:

• Some individuals may experience physical discomfort not fully preventable

• VR may not be suitable for all health conditions

• Participants assume responsibility for their own health decisions

14. Policy Updates

This Health & Safety Policy may be revised periodically. Updated versions will be posted on the official Learnova website with an updated “Effective Date”.

15. Contact Information

For questions, concerns, or policy clarifications:

📧 Email: ask@learnova.in
📞 Phone: +91 83000 87771
🌐 Website: www.learnova.in

By participating in Learnova VR & AR activities, you acknowledge and agree to abide by this Health & Safety Policy.